Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
File and retrieve corporate documents, records, and reports.
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
Open, sort, and distribute incoming correspondence, including faxes and email.
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
Answer phone calls and direct calls to appropriate parties or take messages.
Prepare responses to correspondence containing routine inquiries.
Greet visitors and determine whether they should be given access to specific individuals.
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
Provide clerical support to other departments.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Make travel arrangements for executives.
Attend meetings to record minutes.
Manage and maintain executives' schedules.
Compile, transcribe, and distribute minutes of meetings.
Interpret administrative and operating policies and procedures for employees.
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
Process payroll information.
Set up and oversee administrative policies and procedures for offices or organizations.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
MODE OF APPLICATION
Qualified candidates should send their updated CVs in PDF FORMAT to the HR e-mail address: or send your details(name,qualification,location.etc) to the provided contact
Please note that only shortlisted candidates will be invited